Administrative Assistant job at Uganda Cancer Society

Uganda Cancer Society (UCS) is looking to recruit an Administrative Assistant to provide general office support. The successful candidate will report to the Finance and Administration Officer (FAO) and is expected to uphold UCS’s policies and workplace culture at all times.

Key Responsibilities:

• Greet visitors in person or by phone, answering or directing inquiries.
• Provide information regarding UCS’s work and personnel availability.
• Assist in scheduling, rescheduling, and canceling appointments.
• Update employee attendance and maintain visitor records.
• Take and file minutes of meetings.
• Maintain a clean and organized work area.
• Sort and distribute incoming mail.
• Manage and order office supplies and equipment.
• Support the delivery of letters and correspondence.
• Support all UCS staff in the different departments.
• Assist in field operations of the Secretariat in coordination with UCS members.
• Perform other duties as assigned.

Qualifications:

• Diploma in a relevant field such as Business Administration, Office Management, or Secretarial Studies.
• General knowledge and experience in the cancer sector is an added advantage.
• Membership in UCS is an added advantage.

Experience:

• Minimum of 1 year of work experience in general office or program support.

Competencies/Personal Attributes:

• Sensitivity to diversity in a busy work environment.
• Strong coordination, communication, and interpersonal skills.

• Greet visitors in person or by phone, answering or directing inquiries.
• Provide information regarding UCS’s work and personnel availability.
• Assist in scheduling, rescheduling, and canceling appointments.
• Update employee attendance and maintain visitor records.
• Take and file minutes of meetings.
• Maintain a clean and organized work area.
• Sort and distribute incoming mail.
• Manage and order office supplies and equipment.
• Support the delivery of letters and correspondence.
• Support all UCS staff in the different departments.
• Assist in field operations of the Secretariat in coordination with UCS members.
• Perform other duties as assigned.

• Strong coordination skills
• Strong communication skills
• Strong interpersonal skills
• Sensitivity to diversity

• Diploma in a relevant field such as Business Administration, Office Management, or Secretarial Studies.
• General knowledge and experience in the cancer sector is an added advantage.
• Membership in UCS is an added advantage.