Assistant Records Officer job at Mountains of the Moon University

Vacancy title:
Assistant Records Officer

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Mountains of the Moon University

Deadline of this Job:
Friday, November 14 2025

Duty Station:
Uganda | Fort portal | Uganda

Summary
Date Posted: Monday, November 3 2025, Base Salary: Not Disclosed

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JOB DETAILS:

To manage records according to established standards and procedures.

Key Duties and Responsibilities
The duties and responsibilities shall be to:

1. Organizes, sort, describe and retrieve records;
2. Receive, deliver and dispatch mails;
3. Implement records retention and disposal schedules;
4. Provide electronic Records Management services;
5. Maintain Registry’s and Records Centres according to established standards;
6. Facilitate access to records; and
7. Transfer semi-current records to the Record Centres or Faculties.
8. Perform any other official duties assigned from time to time

Person Specification
Qualifications
Should possess a Honours Bachelor’s Degree in either Records Management or Library and Information Science from a recognized University or Institution of Higher Learning.

Working Experience
(i) Should have at least three (3) years’ experience as Assistant Records Officer in a Public Institution or reputable organisation.
(ii) Working with a Public University or Institution of higher learning will be an added advantage.

Required Competencies
Should have:
a) Records and Information Management
b) Information Communication Technology
c) Planning, Organizing and Coordinating
d) Accountability
e) Concern for quality and standards
f) Effective Communication
g) Ethics and Integrity
h) Team Work
i) Time Management

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

Interested and eligible candidates MUST ELECTRONICALLY submit the application documents below merged as one document in PDF

1. Application letter.
2. A detailed up-to-date Curriculum Vitae (CV) containing names and contacts of three (3) credible referees.
3. Certified copies of the relevant academic/professional Transcripts and Certificates.
4. Copies of relevant Appointment and Confirmation letter (8).
5. Copy of a valid National Identity Card or evidence of renewal process.
6. Details of the physical address, telephone contact and email address.
7. Any other relevant documentation to support the application.

N.B: Application not in one PDF file and those arriving after the closing time and date will not be considered. Details of the job advert can be accessed on the University website: www.mmu.ac.ug.

Applications should be addressed to: -
The University Secretary
Mountains of the Moon University
P. D. Box 837, Lake Saska Campus
Fort Portal City, Uganda.

The application must be received by 5:00 p.m. on November 14, 2025. MMU is an equal opportunity employer, and appointments to all positions are based on merit. Only shortlisted candidates will be contacted. Females and persons with disabilities are encouraged to apply.

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