Director of Operations Uganda job at ZOA

Summary
Date Posted: Thursday, June 15 2023, Base Salary: Not Disclosed

JOB DETAILS:

Your main tasks and responsibilities
Finance
• Contributing to the Country strategy and annual plan, with a specific task in preparing the corresponding annual budget and financial sections;
• Development of monthly and quarterly financial management information at country organisation and at Programme Organisation level;
• Preparation of country annual accounts, in accordance with relevant legislation and regulations;
• Monitoring finance compliance to internal and external (donor and government) rules and regulations;
• Preparing and processing the allocation of indirect costs to project budgets;
• Preparing monthly, quarterly and annual financial reports at country organisation and program organisation level;
• Advise and support the Country Director, Programme Quality team and Program Managers in the development of budgets of funding proposals;
• Managing financial audits and responding to audit reports;
• Liaison with donors regarding project compliance and reporting.

Administration
• Development and maintenance of country specific policies and procedures in the fields of finance, HR management, security, logistics and procurement in compliance with ZOA global quality management framework;
• Maintenance of Country administrative manual (finance, HR, procurement) and ensure compliance;
• Monitoring of and support on processes and procedures related to finance, HR management, security, logistics and procurement.

HR
• HR oversight at country level;
• Translating ZOA’s worldwide HR policies and procedures into the local cultural setting and the implementation of HR policies and procedures;
• Monitoring HR compliance to internal and external (donor and government) rules and regulations;
• Advising and supporting the Country Director and Program Managers in the development of HR components of funding proposals;
• Ensuring that Terms & Conditions of employment comply with local legal requirements;
• Delivering training and capacity building with a motivated and experienced operations team.

Logistics
• Implementation of IT policies and procedures in compliance with ZOA’s worldwide framework;
• Managing availability, continuity and security of appropriate ZOA facilities;
• Implementation of logistical policies and procedures in compliance with ZOA’s worldwide framework;
• Monitoring and evaluation of logistical policies and procedures.

Security
• Supporting the Country Director to enforce adherence to the security rules and instructions as described in the ZOA security handbook and the local security plan;
• Supporting the Country Director that Local Security Plans are being developed.

Your profile
Identity
• The candidate is expected to fully support the vision, mission and Christian values of ZOA.

Experience/knowledge
Experience in fraud risk management and overseeing critical controls, supporting fraud investigation and follow up;
• Operational oversight knowledge and experience including HR, logistics, procurement;
• Academic degree in Finance (e.g. MBA) or auditing is desirable;
• Command of English is essential;
• Good knowledge and experience of working with international institutional donors in the sector;
• At least 5 years’ experience in a similar senior level position in recovery or development settings in developing countries;
• At least 5 years’ experience in an international NGO.

Skills
• Strong managerial skills;
• Able to encourage and motivate staff;
• Knows how to prioritize;
• Result-oriented;
• Strategic thinking.

Attitude
• Enjoys capacity building of local staff;
• Leading the team by example;
• Effective and appropriate communication;
• Accuracy;
• Taking initiative;
• Flexible conduct;
• Customer-friendly attitude.

Special conditions
• Regular field visits/work and travels are required.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified? click here tro apply

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