Executive Assistant to the CFO job at MTN-Uganda

Main Job Functions:

1. Executive Support & Diary Management

• Manage the executive’s calendar, schedule appointments, and prioritize engagements.
• Coordinate internal and external meetings, ensuring all logistics are in place.
• Prepare meeting agendas, take minutes, and follow up on action items.

2. Communication & Correspondence

• Act as the first point of contact for calls, emails, and inquiries.
• Draft, review, and proofread emails, memos, letters, and reports.
• Maintain professional communication on behalf of the executive.

3. Travel & Logistics Management

• Plan and book travel itineraries, flights, accommodation, transport, visas.
• Prepare travel schedules, briefing documents, and expense claims.

4. Office & Administrative Coordination

• Organize and maintain filing systems, databases, and confidential documents.
• Manage office supplies, equipment, and administrative workflows.
• Support with budgeting, requisitions, and procurement of office items.

5. Information & Task Management

• Track deadlines, deliverables, and pending tasks for the executive.
• Conduct basic research and prepare summaries or presentations when needed.
• Ensure timely reminders, follow-ups, and updates.

6. Stakeholder Engagement

• Liaise with internal teams, clients, and external partners on behalf of the executive.
• Maintain strong professional relationships and uphold the executive’s reputation.
• Coordinate department activities, workshops, and events.

7. Department Coordination

• Coordinate departmental plans, activities, and operational requirements.
• Support in organizing departmental reviews, reporting, and performance tracking.
• Serve as a central communication link between the executive and department staff.
• Ensure smooth workflow, timely dissemination of information, and task follow-up within the department.

8. Confidentiality & Professional Conduct

• Handle confidential information with discretion.
• Exercise sound judgment and maintain professionalism in all interactions.

Education

• A minimum of a bachelor's degree

Work Experience        

• 2–5 years of experience in administrative or executive support roles
• Prior experience supporting senior leadership is an added advantage
• Experience in corporate environments preferred

Skills / physical competencies:

• Excellent communication and writing skills
• Strong organizational and time-management abilities
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Strong interpersonal and problem‑solving skills
• Professionalism, integrity, and reliability               

• Manage the executive’s calendar, schedule appointments, and prioritize engagements.
• Coordinate internal and external meetings, ensuring all logistics are in place.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Act as the first point of contact for calls, emails, and inquiries.
• Draft, review, and proofread emails, memos, letters, and reports.
• Maintain professional communication on behalf of the executive.
• Plan and book travel itineraries, flights, accommodation, transport, visas.
• Prepare travel schedules, briefing documents, and expense claims.
• Organize and maintain filing systems, databases, and confidential documents.
• Manage office supplies, equipment, and administrative workflows.
• Support with budgeting, requisitions, and procurement of office items.
• Track deadlines, deliverables, and pending tasks for the executive.
• Conduct basic research and prepare summaries or presentations when needed.
• Ensure timely reminders, follow-ups, and updates.
• Liaise with internal teams, clients, and external partners on behalf of the executive.
• Maintain strong professional relationships and uphold the executive’s reputation.
• Coordinate department activities, workshops, and events.
• Coordinate departmental plans, activities, and operational requirements.
• Support in organizing departmental reviews, reporting, and performance tracking.
• Serve as a central communication link between the executive and department staff.
• Ensure smooth workflow, timely dissemination of information, and task follow-up within the department.
• Handle confidential information with discretion.
• Exercise sound judgment and maintain professionalism in all interactions.

• Recruitment Software
• Excellent communication and writing skills
• Strong organizational and time-management abilities
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Strong interpersonal and problem‑solving skills
• Professionalism, integrity, and reliability

• A minimum of a bachelor’s degree
• 2–5 years of experience in administrative or executive support roles
• Prior experience supporting senior leadership is an added advantage
• Experience in corporate environments preferred