Finance Assistant – Field job at Medical Teams International

Description

Medical Teams International is hiring a Finance Assistant – Field that contributes to the calling of Medical Teams International by supporting field financial operations, including disbursement processing, transaction processing, document archiving, and real-time ERP transaction registration posting. Plays a key role in ensuring compliance and timely reporting.

Key Duties and Responsibilities:

ERP Transactions & Disbursements

• Register fully authorised transactions in real-time, including (Journal Vouchers (JVs)), in line with approved budgets in the Enterprise Resource Planning (ERP).
• Ensure timely disbursement processing and check to ensure that payments are made to the correct beneficiaries as per the approved payment pack; Track payments and, where necessary, notify beneficiaries of transfers.

Treasury Support

• Manage custody of office petty cash and perform monthly reconciliations
• Prepare monthly cash count certificates and ensure the Field Accountant reviews them; these should be scanned and filed for audit purposes.
• Prepare periodic liquidity reports that show the status of the Cash Position, Cash Flow Forecasts, Disbursement Tracker, and Funds by donor.

Reporting, Audit & Compliance Support

• Support the Field Accountant in preparing end-of-month reports, donor financial reports, and BVA reports as assigned.
• Support non-finance staff by providing guidance on finance procedures and tools, such as expense voucher forms, advance request forms, etc.
• Support the audit readiness process through proper documentation and archiving of field office finance information upon request for audits and donor verifications and support timely follow-up on findings related to finance.
• Prepare monthly WHT, WHT-VAT & VAT schedules to Country Office Finance for consolidation and filing.

Archiving & Documentation Management

• Support the document archiving process at the field Office, ensuring finance payment documents are complete and include necessary supporting documentation.
• Ensure all finance documents are properly labeled/coded, scanned, and submitted for final archive at the country office.

Other Duties:

• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.
• Additional duties as assigned.

Qualifications, Skills and Experience:

Required:

• A bachelor’s degree in accounting & finance, Business Administration, Economics, or Commerce.
• Minimum Level 2 progressive stage in CPA Certification or Level 1 ACCA.

Preferred:

• Level III CPA/ACCA.

EXPERIENCE

Required:

• Minimum 2 years of work experience in Finance & Accounting Management.

Preferred:

• Experience working with INGOs.

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• Strong and demonstrated knowledge of accounting principles, internal controls, financial systems, and relevant donor requirements.
• In-depth knowledge of the preparation and presentation of financial statements and audit practices.
• In-depth knowledge of ERP systems and computerized accounting software, including MS Office, Sage, and Unit4.

SKILLS

• Skilled in using ERP systems to process financial transactions
• Proficiency in MS Excel.
• Skilled in explaining financial procedures to non-finance staff
• Strong administrative skills in managing documentation and project funding information.
• A good command of both written and spoken English, with strong interpersonal skills

ABILITIES

• Commitment to Medical Teams International Calling Statement and Core Values.
• Ability to maintain detailed records with high accuracy
• Highly organized with good quantitative ability
• Ability to prioritise to manage competing tasks
• Ability to act with integrity and maintain the highest ethical standards
• Ability to maintain confidentiality of highly sensitive information
• Ability to work collaboratively with others.

• Register fully authorised transactions in real-time, including (Journal Vouchers (JVs)), in line with approved budgets in the Enterprise Resource Planning (ERP).
• Ensure timely disbursement processing and check to ensure that payments are made to the correct beneficiaries as per the approved payment pack; Track payments and, where necessary, notify beneficiaries of transfers.
• Manage custody of office petty cash and perform monthly reconciliations
• Prepare monthly cash count certificates and ensure the Field Accountant reviews them; these should be scanned and filed for audit purposes.
• Prepare periodic liquidity reports that show the status of the Cash Position, Cash Flow Forecasts, Disbursement Tracker, and Funds by donor.
• Support the Field Accountant in preparing end-of-month reports, donor financial reports, and BVA reports as assigned.
• Support non-finance staff by providing guidance on finance procedures and tools, such as expense voucher forms, advance request forms, etc.
• Support the audit readiness process through proper documentation and archiving of field office finance information upon request for audits and donor verifications and support timely follow-up on findings related to finance.
• Prepare monthly WHT, WHT-VAT & VAT schedules to Country Office Finance for consolidation and filing.
• Support the document archiving process at the field Office, ensuring finance payment documents are complete and include necessary supporting documentation.
• Ensure all finance documents are properly labeled/coded, scanned, and submitted for final archive at the country office.
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.
• Additional duties as assigned.

• Skilled in using ERP systems to process financial transactions
• Proficiency in MS Excel.
• Skilled in explaining financial procedures to non-finance staff
• Strong administrative skills in managing documentation and project funding information.
• A good command of both written and spoken English, with strong interpersonal skills

• A bachelor’s degree in accounting & finance, Business Administration, Economics, or Commerce.
• Minimum Level 2 progressive stage in CPA Certification or Level 1 ACCA.
• Level III CPA/ACCA.
• Strong and demonstrated knowledge of accounting principles, internal controls, financial systems, and relevant donor requirements.
• In-depth knowledge of the preparation and presentation of financial statements and audit practices.
• In-depth knowledge of ERP systems and computerized accounting software, including MS Office, Sage, and Unit4.