Finance Manager job at NFT Consult

About Client

Our client is a Uganda-based, award-winning leader in gorilla and wildlife conservation, championing the health of wildlife, ecosystems, humans, and their livestock in and around Africa’s protected areas including, Bwindi Impenetrable National Park, a UNESCO World Heritage site. Our client is a registered Ugandan NGO and 501(c)3 US registered nonprofit.

Duties and Responsibilities

Devise Accurate Realistic and Inclusive Country Programme Budgets, Donor Financial Proposals and Departmental Budgets

• Timely preparation of annual operational and capital budgets, performing revisions where appropriate: solid budgets prepared with budget holders as the basic guiding tool for the optimal use of financial resources
• Monitor expenditure trends and provide timely advice and explanation on potential over or under spends to Program Manager and CEO: allowing managers to make required adjustments to their plans appropriately
• Monitor programme support costs and ensure they reflect agreed plans, donor regulations, and policies
• Maximize resources and funding to ensure that optimal value for money is attained for the Organisation: Clearly defining income/cost ratio, ensuring budget holders have appropriate finance skills and provide training as required

Effective Management and Oversight of Working Capital including, Stock, Debtors and Cash

• Coordinate and maintain a cash flow management and forecasting system whereby adequate funds are available for programme needs: following up and ascertaining donor cash inflows, strict expenditure control and a strong understanding of programme requirements
• Manage investments, debtors, creditors and advances from donors and their accurate recording and reconciliation on the Balance Sheet.
• Ensure that all statutory requirements are met on time (PAYE, VAT, Income Tax, NSSF)
• Monitor fluctuations in foreign exchange to minimise exposure to adverse movements
• Ensure timely accurate preparation of the organisation’s monthly financial management accounts
• Prepare donor financial reports in line with donor reporting requirements and standards
• Coordinate the financial audit, preparation of statutory accounts and subsequent annual reports for CEO.

Financial Reporting

• Prepare and submit monthly, quarterly and annual programme financial and related reports to the CEO and donors according to agreed timetables. All reports must conform to CTPH and/or donor specific formats
• Prepare and agree year-end accounts with external auditors and resolve all audit queries within your control by end of March of each calendar year
• Prepare and agree annual project reports with external auditors and resolve all audit queries within your control according to an agreed timetable

Financial Controls and Risk Management

• Conduct internal audits and liaising with external auditors to ensure annual monitoring is carried out
• Build capacity among your team to strengthen supervision by finance
• Work with management to build a culture of values and transparency in finance
• Initiate and oversee adherence to the organization’s financial policies and procedures, and continuously improve systems and mitigate risks
• Support management and control of fixed assets, equipment and supplies
• Conduct monthly spot checks to ensure a strong control environment

Leading a Continuously Developing and Improving Team

• Lead and manage members of the finance team to build their capacity and strengthen competency and professional development
• Conduct regular staff performance appraisals, monitoring progress and setting objectives
• Review the operational structure of the finance department to ensure that all roles and responsibilities are relevant to the needs and demands of the organisation

Experience, Skills and Qualifications

• A Bachelor’s Degree in either Business Administration, Accounting and Finance, or related discipline. Full membership of an accounting professional body such as, CPA or ACCA
• 10 years job experience in a related field, preferably in the NGO sector
• Must have experience in managing Grants
• At least 3 years in a management position.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Computer literacy is a must with strong knowledge of Outlook, Excel and accounting packages especially, QuickBooks.
• Strong team building skills.
• Experience in financial planning and management

• Timely preparation of annual operational and capital budgets, performing revisions where appropriate: solid budgets prepared with budget holders as the basic guiding tool for the optimal use of financial resources
• Monitor expenditure trends and provide timely advice and explanation on potential over or under spends to Program Manager and CEO: allowing managers to make required adjustments to their plans appropriately
• Monitor programme support costs and ensure they reflect agreed plans, donor regulations, and policies
• Maximize resources and funding to ensure that optimal value for money is attained for the Organisation: Clearly defining income/cost ratio, ensuring budget holders have appropriate finance skills and provide training as required
• Coordinate and maintain a cash flow management and forecasting system whereby adequate funds are available for programme needs: following up and ascertaining donor cash inflows, strict expenditure control and a strong understanding of programme requirements
• Manage investments, debtors, creditors and advances from donors and their accurate recording and reconciliation on the Balance Sheet.
• Ensure that all statutory requirements are met on time (PAYE, VAT, Income Tax, NSSF)
• Monitor fluctuations in foreign exchange to minimise exposure to adverse movements
• Ensure timely accurate preparation of the organisation’s monthly financial management accounts
• Prepare donor financial reports in line with donor reporting requirements and standards
• Coordinate the financial audit, preparation of statutory accounts and subsequent annual reports for CEO.
• Prepare and submit monthly, quarterly and annual programme financial and related reports to the CEO and donors according to agreed timetables. All reports must conform to CTPH and/or donor specific formats
• Prepare and agree year-end accounts with external auditors and resolve all audit queries within your control by end of March of each calendar year
• Prepare and agree annual project reports with external auditors and resolve all audit queries within your control according to an agreed timetable
• Conduct internal audits and liaising with external auditors to ensure annual monitoring is carried out
• Build capacity among your team to strengthen supervision by finance
• Work with management to build a culture of values and transparency in finance
• Initiate and oversee adherence to the organization’s financial policies and procedures, and continuously improve systems and mitigate risks
• Support management and control of fixed assets, equipment and supplies
• Conduct monthly spot checks to ensure a strong control environment
• Lead and manage members of the finance team to build their capacity and strengthen competency and professional development
• Conduct regular staff performance appraisals, monitoring progress and setting objectives
• Review the operational structure of the finance department to ensure that all roles and responsibilities are relevant to the needs and demands of the organisation

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Computer literacy is a must with strong knowledge of Outlook, Excel and accounting packages especially, QuickBooks.
• Strong team building skills.
• Experience in financial planning and management
• Experience in managing Grants

• A Bachelor’s Degree in either Business Administration, Accounting and Finance, or related discipline.
• Full membership of an accounting professional body such as, CPA or ACCA
• 10 years job experience in a related field, preferably in the NGO sector
• At least 3 years in a management position.