Finance and Administration Officer
2026-06-02T08:59:54+00:00
Lafab Solutions
https://cdn.greatugandajobs.com/jsjobsdata/data/employer/comp_7421/logo/Lafab%20Solutions.jpeg
https://www.lafabsolution.com/
FULL_TIME
Kampala, Uganda
Kampala
00256
Uganda
Professional Services
Accounting & Finance, Admin & Office, Business Operations, Human Resources
2026-06-13T17:00:00+00:00
8
Lafab Solution is seeking a Finance and Administration Officer to join their team in Kampala, Uganda. This is a full-time position reporting to the Finance and Administration Director.
Responsibilities or duties
1. Financial Management
- Maintain accurate financial records, cashbooks, ledgers, and supporting documentation.
- Process payments, invoices, petty cash, advances, and staff accountabilities.
- Prepare bank reconciliations and support budget monitoring.
- Support preparation of financial reports and project expenditure tracking.
- Ensure compliance with statutory requirements including PAYE, NSSF, WHT, and EFRIS.
- Support payroll processing and financial documentation management.
- Support internal and external audit processes.
2. Administration and Operations
- Coordinate office administration and operational activities.
- Manage office supplies, inventory, and asset records.
- Support procurement and supplier management processes.
- Coordinate logistics for trainings, meetings, workshops, and field activities.
- Maintain organized filing and document management systems.
3. Human Resource and Staff Support
- Support end-to-end recruitment processes including scheduling interviews, conducting reference checks, and facilitating onboarding and induction of new staff and consultants.
- Maintain accurate and up-to-date staff records, attendance registers, leave schedules, and HR databases.
- Support the preparation and processing of the monthly payroll and staff benefit payments.
- Assist in implementing HR policies, the staff code of conduct, and disciplinary or grievance procedures as directed by management.
- Coordinate staff development activities, performance review processes, welfare initiatives, and team engagement events.
- Ensure strict confidentiality in the handling of all personnel information, HR records, and sensitive organizational data.
4. Compliance and Reporting
- Ensure compliance with HPI policies, financial controls, and operational procedures.
- Support implementation of safeguarding, QHSE, and workplace compliance requirements.
- Prepare administrative reports, correspondence, and operational updates.
5. Project and Operational Support
- Support project teams in budget tracking, activity accountability, and financial documentation.
- Coordinate field activity financial preparations including advances, accountability follow-up, and payment processing.
- Support preparation of project financial summaries and operational reports.
- Assist management in tracking project deliverables, timelines, and operational needs.
- Support coordination with vendors, consultants, service providers, and stakeholders.
6. Communication and Reporting
- Prepare administrative correspondence, letters, and internal communications as assigned.
- Maintain professional communication with staff, clients, vendors, and stakeholders.
- Provide timely updates to management on finance and administrative matters.
- Support preparation of management reports, trackers, and operational summaries.
7. Any Other Duties
- Perform any other finance, administration, operational, or organizational duties assigned by management in line with HPI objectives and operations.
Qualifications or requirements (e.g., education, skills)
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s Degree in Business Administration, Finance, Human Resource Management, or a related field.
- Minimum of 3–5 years of relevant experience in finance and administration.
- Experience working with consultancy firms, NGOs, donor-funded projects, or infrastructure-related projects is an added advantage.
- Strong knowledge of financial management, accounting systems, procurement, and office administration.
- Proficiency in Microsoft Office applications, especially Excel and Word.
- Knowledge of EFRIS, PAYE, NSSF, and Uganda statutory compliance requirements is desirable.
Required Competencies
- High level of integrity and confidentiality.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Strong analytical and problem-solving abilities.
- Ability to work independently and under pressure.
- Attention to detail and accuracy.
- Proactive and results-oriented.
Additional Requirements
- Willingness to travel to field locations when required.
- Understanding of safeguarding, workplace ethics, and professional conduct.
- Knowledge of procurement and operational support systems is an added advantage.
- Ability to work in a dynamic and fast-paced project environment.
* Maintain accurate financial records, cashbooks, ledgers, and supporting documentation. * Process payments, invoices, petty cash, advances, and staff accountabilities. * Prepare bank reconciliations and support budget monitoring. * Support preparation of financial reports and project expenditure tracking. * Ensure compliance with statutory requirements including PAYE, NSSF, WHT, and EFRIS. * Support payroll processing and financial documentation management. * Support internal and external audit processes. * Coordinate office administration and operational activities. * Manage office supplies, inventory, and asset records. * Support procurement and supplier management processes. * Coordinate logistics for trainings, meetings, workshops, and field activities. * Maintain organized filing and document management systems. * Support end-to-end recruitment processes including scheduling interviews, conducting reference checks, and facilitating onboarding and induction of new staff and consultants. * Maintain accurate and up-to-date staff records, attendance registers, leave schedules, and HR databases. * Support the preparation and processing of the monthly payroll and staff benefit payments. * Assist in implementing HR policies, the staff code of conduct, and disciplinary or grievance procedures as directed by management. * Coordinate staff development activities, performance review processes, welfare initiatives, and team engagement events. * Ensure strict confidentiality in the handling of all personnel information, HR records, and sensitive organizational data. * Ensure compliance with HPI policies, financial controls, and operational procedures. * Support implementation of safeguarding, QHSE, and workplace compliance requirements. * Prepare administrative reports, correspondence, and operational updates. * Support project teams in budget tracking, activity accountability, and financial documentation. * Coordinate field activity financial preparations including advances, accountability follow-up, and payment processing. * Support preparation of project financial summaries and operational reports. * Assist management in tracking project deliverables, timelines, and operational needs. * Support coordination with vendors, consultants, service providers, and stakeholders. * Prepare administrative correspondence, letters, and internal communications as assigned. * Maintain professional communication with staff, clients, vendors, and stakeholders. * Provide timely updates to management on finance and administrative matters. * Support preparation of management reports, trackers, and operational summaries. * Perform any other finance, administration, operational, or organizational duties assigned by management in line with HPI objectives and operations.
* High level of integrity and confidentiality. * Strong organizational and multitasking skills. * Excellent communication and interpersonal skills. * Strong analytical and problem-solving abilities. * Ability to work independently and under pressure. * Attention to detail and accuracy. * Proactive and results-oriented. * Proficiency in Microsoft Office applications, especially Excel and Word. * Knowledge of EFRIS, PAYE, NSSF, and Uganda statutory compliance requirements is desirable. * Knowledge of procurement and operational support systems is an added advantage.
* Bachelor’s Degree in Business Administration, Finance, Human Resource Management, or a related field. * Minimum of 3–5 years of relevant experience in finance and administration. * Experience working with consultancy firms, NGOs, donor-funded projects, or infrastructure-related projects is an added advantage. * Strong knowledge of financial management, accounting systems, procurement, and office administration. * Proficiency in Microsoft Office applications, especially Excel and Word. * Knowledge of EFRIS, PAYE, NSSF, and Uganda statutory compliance requirements is desirable.
JOB-6a1e9b8a60aa5
Vacancy title:
Finance and Administration Officer
[Type: FULL_TIME, Industry: Professional Services, Category: Accounting & Finance, Admin & Office, Business Operations, Human Resources]
Jobs at:
Lafab Solutions
Deadline of this Job:
Saturday, June 13 2026
Duty Station:
Kampala, Uganda | Kampala
Summary
Date Posted: Tuesday, June 2 2026, Base Salary: Not Disclosed
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JOB DETAILS:
Lafab Solution is seeking a Finance and Administration Officer to join their team in Kampala, Uganda. This is a full-time position reporting to the Finance and Administration Director.
Responsibilities or duties
1. Financial Management
- Maintain accurate financial records, cashbooks, ledgers, and supporting documentation.
- Process payments, invoices, petty cash, advances, and staff accountabilities.
- Prepare bank reconciliations and support budget monitoring.
- Support preparation of financial reports and project expenditure tracking.
- Ensure compliance with statutory requirements including PAYE, NSSF, WHT, and EFRIS.
- Support payroll processing and financial documentation management.
- Support internal and external audit processes.
2. Administration and Operations
- Coordinate office administration and operational activities.
- Manage office supplies, inventory, and asset records.
- Support procurement and supplier management processes.
- Coordinate logistics for trainings, meetings, workshops, and field activities.
- Maintain organized filing and document management systems.
3. Human Resource and Staff Support
- Support end-to-end recruitment processes including scheduling interviews, conducting reference checks, and facilitating onboarding and induction of new staff and consultants.
- Maintain accurate and up-to-date staff records, attendance registers, leave schedules, and HR databases.
- Support the preparation and processing of the monthly payroll and staff benefit payments.
- Assist in implementing HR policies, the staff code of conduct, and disciplinary or grievance procedures as directed by management.
- Coordinate staff development activities, performance review processes, welfare initiatives, and team engagement events.
- Ensure strict confidentiality in the handling of all personnel information, HR records, and sensitive organizational data.
4. Compliance and Reporting
- Ensure compliance with HPI policies, financial controls, and operational procedures.
- Support implementation of safeguarding, QHSE, and workplace compliance requirements.
- Prepare administrative reports, correspondence, and operational updates.
5. Project and Operational Support
- Support project teams in budget tracking, activity accountability, and financial documentation.
- Coordinate field activity financial preparations including advances, accountability follow-up, and payment processing.
- Support preparation of project financial summaries and operational reports.
- Assist management in tracking project deliverables, timelines, and operational needs.
- Support coordination with vendors, consultants, service providers, and stakeholders.
6. Communication and Reporting
- Prepare administrative correspondence, letters, and internal communications as assigned.
- Maintain professional communication with staff, clients, vendors, and stakeholders.
- Provide timely updates to management on finance and administrative matters.
- Support preparation of management reports, trackers, and operational summaries.
7. Any Other Duties
- Perform any other finance, administration, operational, or organizational duties assigned by management in line with HPI objectives and operations.
Qualifications or requirements (e.g., education, skills)
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s Degree in Business Administration, Finance, Human Resource Management, or a related field.
- Minimum of 3–5 years of relevant experience in finance and administration.
- Experience working with consultancy firms, NGOs, donor-funded projects, or infrastructure-related projects is an added advantage.
- Strong knowledge of financial management, accounting systems, procurement, and office administration.
- Proficiency in Microsoft Office applications, especially Excel and Word.
- Knowledge of EFRIS, PAYE, NSSF, and Uganda statutory compliance requirements is desirable.
Required Competencies
- High level of integrity and confidentiality.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Strong analytical and problem-solving abilities.
- Ability to work independently and under pressure.
- Attention to detail and accuracy.
- Proactive and results-oriented.
Additional Requirements
- Willingness to travel to field locations when required.
- Understanding of safeguarding, workplace ethics, and professional conduct.
- Knowledge of procurement and operational support systems is an added advantage.
- Ability to work in a dynamic and fast-paced project environment.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Applications should be sent to: Email: jobvert3@gmail.com
HOW TO APPLY
Interested candidates should submit:
- A cover letter
- Updated CV
- Copies of academic and professional qualifications
- Contact details of at least three professional referees
Applications should be sent
Subject Line: Application – Finance and Administration Officer
Deadline for Applications: Deadline is by 13th June 2026.
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