To provide support for day-to-day HR operations and oversee facility-related services, ensuring smooth administrative processes, adherence to HR policies, and the maintenance of a safe, well-managed work environment for all staff and outsourced service providers.
Key Responsibilities:
Human Resource Duties:
Manage HR administration, employee records, and HRIS systems.
Support recruitment, onboarding, and performance management.
Ensure compliance with labour laws and internal policies.
Monitor attendance, leave, and timekeeping systems.
Assist in training coordination and employee communication.
Contribute to a positive workplace culture and support CSR initiatives.
Facilities Management Duties:
Coordinate outsourced services including cleaning, security, gardening, and waste management.
Oversee the condition and availability of office furniture, coordinating repairs or replacements as needed, and reporting any safety concerns to HSSE
Coordinate office maintenance and repairs through approved service providers, ensuring issues are addressed promptly and disruptions to operations are minimized.
Support the management of HR-related service contracts, including outsourced manpower, cleaning, maintenance, and other administrative services.
Conduct routine inspections of office or plant facilities to identify maintenance needs.
Coordinate minor repairs and maintenance with the appropriate contractors or internal teams.
Ensure all utilities (water, electricity, waste) are functioning properly and paid for on time.
Maintain inventory and records for facility supplies (e.g. toiletries, furniture, safety equipment).
Support health, safety, and fire prevention compliance in coordination with the HSE Officer.
Qualifications and Experience:
Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
At least 2–3 years’ experience in a combined HR and administrative/facilities role.
Good interpersonal and communication skills to work effectively with cross-functional teams and external vendors.
High level of integrity, confidentiality, and sound judgment.
Proficient in Microsoft Office (Excel, Word, Outlook); experience with HR systems or operational trackers is an advantage.
Experience working in a manufacturing or plant setting is an added advantage.
Skills and Competencies:
Strong organizational and multitasking abilities.
Good interpersonal and communication skills.
Attention to detail and problem-solving abilities.
Ability to handle confidential information with integrity.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Ability to work with diverse teams and manage third-party relationships.
