Job Purpose: The job is responsible for providing comprehensive support to the Executive Office, Board of Directors, and the Executive Team, as well as managing the Office Operations.
Reports to:Executive Director
Department:Executive Office
Key Responsibilities:
Ensure proper organization of the office of the Executive at all times and oversee the arrangement of meetings, filing, organization of documents and availability of stationery and refreshments.
Manage and maintain the Executive diaries, schedule their meetings and receive and screen incoming visitors
Coordinate travel planning requirements for the office and maintain a travel itinerary
Brief the Executives on any engagements to maintain an accurate record of paper and electronic correspondence on behalf of the Executives.
Draft and disseminate meeting minutes
Draft correspondences for the office
Draft Reports as directed by the line manager
Record minutes of meetings as directed by the Line manager
Act as a point of contact between Executives and internal colleagues, and External clients
Handling correspondence directed to the Office and to Managers
Education. A Bachelor’s degree in Secretarial studies, Office management and Administration
Experience.
3-5 years’ experience in Executive Office management preferably in a financial institution
Skills and competencies.
Interpersonal skills
Communication
Integrity and confidentiality
Negotiation skills
Proactive and decisive
Punctuality
Observant
Key Responsibilities: Ensure proper organization of the office of the Executive at all times and oversee the arrangement of meetings, filing, organization of documents and availability of stationery and refreshments. Manage and maintain the Executive diaries, schedule their meetings and receive and screen incoming visitors Coordinate travel planning requirements for the office and maintain a travel itinerary Brief the Executives on any engagements to maintain an accurate record of paper and electronic correspondence on behalf of the Executives. Draft and disseminate meeting minutes Draft correspondences for the office Draft Reports as directed by the line manager Record minutes of meetings as directed by the Line manager Act as a point of contact between Executives and internal colleagues, and External clients Handling correspondence directed to the Office and to Managers
Skills and competencies. Interpersonal skills Communication Integrity and confidentiality Negotiation skills Proactive and decisive Punctuality Observant
Education. A Bachelor’s degree in Secretarial studies, Office management and Administration Experience. 3-5 years’ experience in Executive Office management preferably in a financial institution
