Principal Administrative Officer job at Mbarara University of Science and Technology

Purpose of the Job

To provide efficient, effective and timely secretariat services to the University Council and its Committees.

Qualifications or requirements (e.g., education, skills)

• A Masters in Either Public Policy and Administration, Business Administration, Law or Development Studies or any relevant field from a recognized institution.
• An honours bachelor's degree in Public Policy and Administration, Business Administration, Law, Development Studies or any relevant field from a recognized institution.
• Administrative Officer's Law Course Certificate.
• Should have excellent and demonstrable drafting and writing skills.
• Should have good leadership, interpersonal, negotiation and communication skills.
• Should be a person of high integrity
• Should not be above 45 years of age at the time of application.

Experience needed

• Should have at least five (9) years' experience in Administration, three (3) of which should have been served at the level of Senior Administrative Officer or equivalent level in a reputable organization.

• Liaising with the Deputy University Secretary for the organization of meetings of Council and Council Committees.
• Preparing and circulating working papers, agenda and minutes of meetings of Council and Council Committees.
• Writing Minutes of Council and Council Committees and decisions as directed by the Deputy University Secretary.
• Following up actions on the decisions made by Council and Council Committees and reporting on their implementation.
• Filing and updating records of the minutes of Council and Council Committee meetings and Council decisions in the minute book.
• Monitoring, evaluating and reporting to the Deputy University Secretary on the performance of outsourced administrative service providers to the University.
• Coordinating the procurement, provision, proper use and maintenance of common user facilities and services.
• Participating in the organization of university events and ceremonies.
• Prepares speeches as assigned.
• Performing any other duties that may be assigned from time to time.

• Excellent and demonstrable drafting and writing skills.
• Good leadership, interpersonal, negotiation and communication skills.

• A Masters in Either Public Policy and Administration, Business Administration, Law or Development Studies or any relevant field from a recognized institution.
• An honours bachelor's degree in Public Policy and Administration, Business Administration, Law, Development Studies or any relevant field from a recognized institution.
• Administrative Officer's Law Course Certificate.