Procurement Officer – Maternity Cover job at Humanity & Inclusion

Procurement Officer – Maternity Cover

2025-09-05T10:17:15+00:00

FULL_TIME

Nonprofit, and NGO

Transportation & Logistics

2025-09-14T17:00:00+00:00

 

Uganda

8

Key Duties and Responsibilities:

Responsibility 1: Support and follow up the Country procurement organization.

• • Involving in setting procurement plans in collaboration with Country Logistics Manager and project Managers.
  • Support Country Log Manager to analyze the local market and keep an up-to-date database of local suppliers that satisfy the association’s criteria (quality, price, service, ethics) and needs
  • Organize country procurement process according authorized PSR in line with HI Purchasing procedure within accountability, transparency.
  • Follow up Supply records of Purchase monitoring Chart (PMC).
  • Organize country transportation of merchandise: choice of transport and packing, planning and monitoring of consignments, administrative and customs clearance formalities.
  • Makes sure that goods and services provided comply with the request (quality, quantity, price, deadline, origin, etc.).
  • Follow up and maintaining the Services and Supplies Framework contract and its monitoring chart
  • Receives the invoice and prepare HI Payment Authorization form to be validated by the Budget Holders with attaches a copy of the Purchase and Service Request for transmission to the cashier.

Responsibility 2: Carrying out or ensuring correct management of warehouse or Storages dedicated to store equipment’s and items for the operation at Capital Level and to support the Stock management from Site and Sub Offices.

• • Follow up the identification of stock need in collaboration with project manager, and Logistic Manager to prepare PSR for operation kits and consumable replacement need
  • Follow up and update the Stock cards in according receiving or releasing stock movement
  • Update monthly stock report (SMC) base on Stock Card and transmitted to Logistic Manager
  • Establishing staff and equipment forecasts required for loading/unloading
  • Organize the physical management of stocks in collaboration with Logistic Manager
  • Organize the periodic inventory stock take or reconciliation
  • Organize periodic stock controls; Stock Card and stock monitoring
  • Manage the flow of merchandise
  • Organize stock distribution of merchandise for the project’s operation sites
  • Provide the relevant information and report of stock to Project managers or relevant owner of stock.

Responsibility 3: Organize Supply Chains administrative archive and filing system.

• Managing supplies archives are handled in both of manual and computerize.
• Maintain and follow up Archive Monitoring Chart.
• Providing all relevant auditing document in collaboration with Log and Finance managers.
• Follow and submit the relevant tools of base or functions handled regularly.

Responsibility 4: Respect for HI identity, rules and policies.

• Know, understand, apply and respect the HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by its team.
• Know, understand, apply and respect HI security rules and make sure they are known, understood and used by their team.

Responsibility 5: Emergency preparedness and response.

• • Contributes to the programme’s emergency preparedness actions and, during an emergency response, adapts his/her working practices to help facilitate an effective humanitarian response by HI

Qualifications, Skills and Experience:

• • Bachelor’s degree in Procurement and Supply Chain Management.
  • At least three (3) years of work experience in Supply Chain (Procurement) with in an international NGO
  • Knowledge of generic Supply Chain procedures and practices.

• Personal Skills & Technical Competencies required

Proficiency and practice in:

• • Planning.
  • Purchasing.
  • Procurement.
  • Stock Management.
  • Financial and budget management.
  • Donor management.
  • Programme management: Planning, monitoring and coordination

Responsibility 1: Support and follow up the Country procurement organization. Involving in setting procurement plans in collaboration with Country Logistics Manager and project Managers. Support Country Log Manager to analyze the local market and keep an up-to-date database of local suppliers that satisfy the association’s criteria (quality, price, service, ethics) and needs Organize country procurement process according authorized PSR in line with HI Purchasing procedure within accountability, transparency. Follow up Supply records of Purchase monitoring Chart (PMC). Organize country transportation of merchandise: choice of transport and packing, planning and monitoring of consignments, administrative and customs clearance formalities. Makes sure that goods and services provided comply with the request (quality, quantity, price, deadline, origin, etc.). Follow up and maintaining the Services and Supplies Framework contract and its monitoring chart Receives the invoice and prepare HI Payment Authorization form to be validated by the Budget Holders with attaches a copy of the Purchase and Service Request for transmission to the cashier. Responsibility 2: Carrying out or ensuring correct management of warehouse or Storages dedicated to store equipment’s and items for the operation at Capital Level and to support the Stock management from Site and Sub Offices. Follow up the identification of stock need in collaboration with project manager, and Logistic Manager to prepare PSR for operation kits and consumable replacement need Follow up and update the Stock cards in according receiving or releasing stock movement Update monthly stock report (SMC) base on Stock Card and transmitted to Logistic Manager Establishing staff and equipment forecasts required for loading/unloading Organize the physical management of stocks in collaboration with Logistic Manager Organize the periodic inventory stock take or reconciliation Organize periodic stock controls; Stock Card and stock monitoring Manage the flow of merchandise Organize stock distribution of merchandise for the project’s operation sites Provide the relevant information and report of stock to Project managers or relevant owner of stock. Responsibility 3: Organize Supply Chains administrative archive and filing system. Managing supplies archives are handled in both of manual and computerize. Maintain and follow up Archive Monitoring Chart. Providing all relevant auditing document in collaboration with Log and Finance managers. Follow and submit the relevant tools of base or functions handled regularly. Responsibility 4: Respect for HI identity, rules and policies. Know, understand, apply and respect the HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by its team. Know, understand, apply and respect HI security rules and make sure they are known, understood and used by their team. Responsibility 5: Emergency preparedness and response. Contributes to the programme’s emergency preparedness actions and, during an emergency response, adapts his/her working practices to help facilitate an effective humanitarian response by HI

 

Bachelor’s degree in Procurement and Supply Chain Management. At least three (3) years of work experience in Supply Chain (Procurement) with in an international NGO Knowledge of generic Supply Chain procedures and practices. Personal Skills & Technical Competencies required

JOB-68bab8ab67c54