Project Manager job at Hunger Fighters Uganda

Job Purpose:

The key objective of the roles of the Project Manager’s work is to assist project teams with the coordination of resources, equipment, meetings, and information. He/she organizes projects with the goal of getting them completed on time and within budget.

Project Manager shall be responsible for ensuring the schedules, budget and details of a given project tasks are well organized. He/she communicate with various departments to keep everyone on board about any changes within the project plan. In addition, he/she shall organize reporting, plan meetings and provide updates to project line management.

Specific Duties and Responsibilities:

• Ensuring projects adhere to implementation frameworks and all documentation is maintained appropriately for the project.
• Maintaining and monitoring project work plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending and participating in project stakeholder meetings.
• Documenting and following up on important actions and decisions from field meetings.
• Preparing necessary presentation materials for field meetings
• Ensuring project timelines are met.
• Assess and regularly report resource utilization in line with best value for money practices.
• Providing field administrative support as needed.
• Develop project strategies
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair, participate-in and facilitate meetings where appropriate and distribute minutes to all project team members and other relevant officers.
• Participate in Procurement evaluations for project goods and services
• Create a field management calendar for fulfilling each goal and objective.
• Coordinate project management activities, resources, equipment and information
• Break projects into doable actions and set timeframes
• Liaise with the project management to identify and define requirements, scope and objectives
• Assign tasks to internal project teams and assist with schedule management
• Make sure that project needs are met as project evolve
• Help prepare short- and long-term budgets.
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project team leader to eliminate blockers
• Adopt and promote use of appropriate tools to monitor project working hours, plans and expenditures
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met through conducting project quality assurance.
• Participate in project resource mobilization.
• Prepare weekly, monthly and annual reports within stipulated timeline and of stipulated quality
• Perform any other related duties as required

Requirements and skills

• BSc in Business Administration, Social Sciences or related field with not less than 5 years’ experience in projects project implementation
• Post-Graduate Qualification in Project Management, Monitoring and Evaluation is an added advantage.
• Proven work experience of project management or similar role
• Experience in project management, from conception to delivery
• Have the ability to prepare and interpret flowcharts, schedules and step-by-step project action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Familiarity with project risk management and quality assurance control
• Strong working knowledge of Microsoft Project and Microsoft Planner
• Hands-on experience with project management tools

• Ensuring projects adhere to implementation frameworks and all documentation is maintained appropriately for the project.
• Maintaining and monitoring project work plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending and participating in project stakeholder meetings.
• Documenting and following up on important actions and decisions from field meetings.
• Preparing necessary presentation materials for field meetings
• Ensuring project timelines are met.
• Assess and regularly report resource utilization in line with best value for money practices.
• Providing field administrative support as needed.
• Develop project strategies
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair, participate-in and facilitate meetings where appropriate and distribute minutes to all project team members and other relevant officers.
• Participate in Procurement evaluations for project goods and services
• Create a field management calendar for fulfilling each goal and objective.
• Coordinate project management activities, resources, equipment and information
• Break projects into doable actions and set timeframes
• Liaise with the project management to identify and define requirements, scope and objectives
• Assign tasks to internal project teams and assist with schedule management
• Make sure that project needs are met as project evolve
• Help prepare short- and long-term budgets.
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project team leader to eliminate blockers
• Adopt and promote use of appropriate tools to monitor project working hours, plans and expenditures
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met through conducting project quality assurance.
• Participate in project resource mobilization.
• Prepare weekly, monthly and annual reports within stipulated timeline and of stipulated quality
• Perform any other related duties as required

• Have the ability to prepare and interpret flowcharts, schedules and step-by-step project action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Familiarity with project risk management and quality assurance control
• Strong working knowledge of Microsoft Project and Microsoft Planner
• Hands-on experience with project management tools

• BSc in Business Administration, Social Sciences or related field with not less than 5 years’ experience in projects project implementation
• Post-Graduate Qualification in Project Management, Monitoring and Evaluation is an added advantage.
• Proven work experience of project management or similar role
• Experience in project management, from conception to delivery