Project Manager job at ZOA Uganda

About ZOA

We are here for people who have lost everything due to armed conflict or natural disaster.

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.

Our work in Uganda

In Uganda, ZOA has offices in Kampala, West Nile (Arua), Acholi (Lamwo), Kiryandongo and Karamoja (Amudat). ZOA Uganda works both in relief and recovery on the themes of food security & livelihoods, primary/accelerated/ education, and conflict management with a special focus on land security.

ZOA Uganda is looking for a Project Manager (Based in Moroto Office)

Your challenge

The Project Manager is responsible for the overall planning, implementation, quality assurance, and reporting of projects in projects in Karamoja sub-region with support of the Programme Manager. The primary responsibility of the role is to ensure the effective delivery of the UNICEF funded education project in alignment with organizational strategies, donor requirements, and national policies.

The position will also lead on stakeholder relations across the five districts of operation, coordination with partners in the region, and resource mobilisation to expand ZOA’s footprint in Karamoja.

Your main tasks and responsibilities

Project management

• Lead the planning, implementation, and monitoring of education project activities in line with approved proposals and work plans.
• Ensure timely and quality delivery of project outputs and outcomes.
• Monitor progress against targets and adjust implementation strategies as needed.
• Coordinate situation and needs assessment in the area of education to determine needed interventions within the context of operations of ZOA
• Plans, organizes and manages the implementation of activities as described in the project proposal and in line with ZOA’s strategy and the country strategic annual plan;
• Develops and implements the procurement plan and Monitoring, Evaluation and Learning (MEAL) plans;
• Provides technical support and ensures effective support to implementation of the project engaging with the PGQ department;
• Reports on the project progress through a Project Implementation Plan (PIP) on a monthly basis; and writes donor reports in line with contractual obligations;
• Manages project budget and ensures expenses are incurred in line with the approved budget;
• Contributes to ZOA’s quarterly report against Country Strategic Annual Plan (CSAP);
• Builds and maintains strong relationships with the Donor and local authorities specifically the District Education Office (DEO), implementing and coordinating partners, the Lead Education partner of UNHCR and other key actors;
• Monitors performance of the local partner NGO and provides subsequent advice and guidance, including capacity-building and supports;
• Participates in and sometimes leads development of education project proposals;
• Any other duty assigned by the Programme Manager or Country Director.

Leadership and management

• Oversees the activities that will be conducted by the project staff and ensures accountability
• Oversees the activities that will be conducted by the co-implementing partner and makes efforts to ensure accountability;
• Builds capacity and ensures support of co-implementing partner in line with identified needs;
• Contributes to programme and knowledge development specifically related to quality and inclusive education, gender and
• Identify opportunities for ZOA to expand its work in Karamoja in different sectors with partners
• S/he is a member of Program Management Team (PMT) in the Programme Area

Human Resource Management

• Ensure the staff have weekly and monthly targets;
• Conduct weekly or monthly meeting to achieve targets;
• Conduct staff appraisal/evaluation as per ZOA’s policy;
• Provide technical support through coaching and mentorship of staff for quality implementation of activities.
• Approval of expenditures and related cost allocations, on the basis of approved project and programme organizations budgets following ZOA Management Charter;
• Contribute to the recruitment of well-qualified project staff if and when necessary reviewing the job descriptions, participating in job interviews;
• Ensures that project staff are conversant with their job description, ZOA’s internal regulations, standards, policies and donor regulations and get acquainted with their colleagues in the Programme team;
• Ensures staff capacity-building and adherence to ZOA’s integrity framework
• Ensures effective leave management within the project team, in liaison with the Field Administrator;

Procurement and finance

• Initiate timely purchase requisition of project goods/services;
• Ensure expenses are in line with approved budget;
• Provide appropriate codes for expenses.

Accountability

• Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda
• Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures
• Understand ZOA’s code of conduct and safeguarding policies, ensure adherence to these policies and that project activities are implemented with a “Do No Harm” approach

Your profile

Identity

The candidate is expected to fully support the vision, mission and Christian values 0f ZOA (see https://www.zoa-international.com/corporate-identity)

Knowledge & Experience:

• Degree in Education, Development Studies, or other relevant field;
• At least 5 years successful project cycle management experience in a similar position implementing projects ideally involving access to education, quality education, protection, gender, and disability inclusion;
• Experience working in Karamoja with knowledge of stakeholders and local languageHaving led a project in partnership with a local NGO is an added advantage
• Excellent spoken and written command of English;

Skills:

• Outstanding communication, writing and facilitation skills;
• Innovative, creative and enthusiastic;
• Participative leadership;
• Provides regular feedback, acknowledges success and the need for improvement;
• Coaches, challenges and provides opportunities for growth.
• Self-motivator, able to work with limited supervision;
• Good computer skills: Ms Excel and Ms Word;
• Ability to work in an innovative environment where plans are developed fast and being open for change;
• Ability to drive a motorcycle with valid driving/riding license is a MUST.

Attitude/behaviour:

• High level of personal integrity;
• Flexibility and adaptability;
• Interpersonal and cross-cultural sensitivity;
• Able to work under pressure and meet deadlines;
• Able to work in a sometimes fluid and innovative environment;
• Commitment to ZOA’s mission, vision and values (see https://www.zoa-international.com/corporate-identity)

• Lead the planning, implementation, and monitoring of education project activities in line with approved proposals and work plans.
• Ensure timely and quality delivery of project outputs and outcomes.
• Monitor progress against targets and adjust implementation strategies as needed.
• Coordinate situation and needs assessment in the area of education to determine needed interventions within the context of operations of ZOA
• Plans, organizes and manages the implementation of activities as described in the project proposal and in line with ZOA’s strategy and the country strategic annual plan;
• Develops and implements the procurement plan and Monitoring, Evaluation and Learning (MEAL) plans;
• Provides technical support and ensures effective support to implementation of the project engaging with the PGQ department;
• Reports on the project progress through a Project Implementation Plan (PIP) on a monthly basis; and writes donor reports in line with contractual obligations;
• Manages project budget and ensures expenses are incurred in line with the approved budget;
• Contributes to ZOA’s quarterly report against Country Strategic Annual Plan (CSAP);
• Builds and maintains strong relationships with the Donor and local authorities specifically the District Education Office (DEO), implementing and coordinating partners, the Lead Education partner of UNHCR and other key actors;
• Monitors performance of the local partner NGO and provides subsequent advice and guidance, including capacity-building and supports;
• Participates in and sometimes leads development of education project proposals;
• Any other duty assigned by the Programme Manager or Country Director.
• Oversees the activities that will be conducted by the project staff and ensures accountability
• Oversees the activities that will be conducted by the co-implementing partner and makes efforts to ensure accountability;
• Builds capacity and ensures support of co-implementing partner in line with identified needs;
• Contributes to programme and knowledge development specifically related to quality and inclusive education, gender and
• Identify opportunities for ZOA to expand its work in Karamoja in different sectors with partners
• S/he is a member of Program Management Team (PMT) in the Programme Area
• Ensure the staff have weekly and monthly targets;
• Conduct weekly or monthly meeting to achieve targets;
• Conduct staff appraisal/evaluation as per ZOA’s policy;
• Provide technical support through coaching and mentorship of staff for quality implementation of activities.
• Approval of expenditures and related cost allocations, on the basis of approved project and programme organizations budgets following ZOA Management Charter;
• Contribute to the recruitment of well-qualified project staff if and when necessary reviewing the job descriptions, participating in job interviews;
• Ensures that project staff are conversant with their job description, ZOA’s internal regulations, standards, policies and donor regulations and get acquainted with their colleagues in the Programme team;
• Ensures staff capacity-building and adherence to ZOA’s integrity framework
• Ensures effective leave management within the project team, in liaison with the Field Administrator;
• Initiate timely purchase requisition of project goods/services;
• Ensure expenses are in line with approved budget;
• Provide appropriate codes for expenses.
• Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda
• Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures
• Understand ZOA’s code of conduct and safeguarding policies, ensure adherence to these policies and that project activities are implemented with a “Do No Harm” approach

• Outstanding communication, writing and facilitation skills;
• Innovative, creative and enthusiastic;
• Participative leadership;
• Provides regular feedback, acknowledges success and the need for improvement;
• Coaches, challenges and provides opportunities for growth.
• Self-motivator, able to work with limited supervision;
• Good computer skills: Ms Excel and Ms Word;
• Ability to work in an innovative environment where plans are developed fast and being open for change;
• Ability to drive a motorcycle with valid driving/riding license is a MUST.

• Degree in Education, Development Studies, or other relevant field;
• At least 5 years successful project cycle management experience in a similar position implementing projects ideally involving access to education, quality education, protection, gender, and disability inclusion;
• Experience working in Karamoja with knowledge of stakeholders and local languageHaving led a project in partnership with a local NGO is an added advantage
• Excellent spoken and written command of English;