QSSU-TOTAL-PA- PROJECT ASSISTANT job at TotalEnergies

QSSU-TOTAL-PA- PROJECT ASSISTANT

2025-07-22T15:45:53+00:00

FULL_TIME

Engineering Services

Admin & Office

2025-08-01T17:00:00+00:00

 

Uganda

8

Activities

Administration

 

• Providing an efficient and confidential administrative service to team members including the typing and dispatch of letters, reports, minutes, memos and overhead materials in an accurate and timely manner
• Update and maintain records, reports and databases, as appropriate
• Generate standard reports from systems
• Maintain up to date knowledge of departmental personnel movements where relevant
• Provide first point of contact internally with Contractor for outside visitors to the project
• Process Flight ticket request to the Travel agencies and ensure it meets requirements before get it approved by the Requester for further approval process
• Process expense claims, mission orders, training forms, holiday and self-certification forms in an accurate and timely manner for the SURF Team
• Assist with the accurate and timely recording and approval of information in the company timesheet system, including holiday balances and flexi time.
• Creating and releasing requisitions for the project via the SAP system, as requested
• Creating and releasing service orders, whilst liaising with the finance department
• Attend Surface Facilities Weekly meeting as “meeting secretary” to dispatch the MOMAssist in all other relevant administrative duties as required
• Ensure Riguou in the deliverable
• Ensure respect of the deadline

 

 

Requirements

Mandatory Qualifications/Experience required

Qualification: HND or equivalent professional experience in an administrative role

 Experience:

• Numeracy skills, high level of accuracy and attention to detail
• Ideally possess a minimum of 5 years Administrative experience, preferably within a similar Project entity with many interfaces
• Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach
• Good prioritization, time management and organization skills, including when exposed to high operational pressure
• Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications – ie. Word, excel, graphics and PowerPoint
• Must be able to work on their own initiative and proactively interact with teams to obtain information.

• Must be able to react quickly and decisively to constantly changing demands and circumstances

Activities Administration · Providing an efficient and confidential administrative service to team members including the typing and dispatch of letters, reports, minutes, memos and overhead materials in an accurate and timely manner · Update and maintain records, reports and databases, as appropriate · Generate standard reports from systems · Maintain up to date knowledge of departmental personnel movements where relevant · Provide first point of contact internally with Contractor for outside visitors to the project · Process Flight ticket request to the Travel agencies and ensure it meets requirements before get it approved by the Requester for further approval process · Process expense claims, mission orders, training forms, holiday and self-certification forms in an accurate and timely manner for the SURF Team · Assist with the accurate and timely recording and approval of information in the company timesheet system, including holiday balances and flexi time. · Creating and releasing requisitions for the project via the SAP system, as requested · Creating and releasing service orders, whilst liaising with the finance department · Attend Surface Facilities Weekly meeting as “meeting secretary” to dispatch the MOMAssist in all other relevant administrative duties as required · Ensure Riguou in the deliverable · Ensure respect of the deadline

Good prioritization, time management and organization skills, including when exposed to high operational pressure Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications – ie. Word, excel, graphics and PowerPoint Must be able to work on their own initiative and proactively interact with teams to obtain information. · Must be able to react quickly and decisively to constantly changing demands and circumstances

Mandatory Qualifications/Experience required Qualification: HND or equivalent professional experience in an administrative role Experience: Numeracy skills, high level of accuracy and attention to detail Ideally possess a minimum of 5 years Administrative experience, preferably within a similar Project entity with many interfaces Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach

JOB-687fb2314ae45