Records Administrator - Child Welfare Department job at Watoto Childcare Ministries


Records Administrator - Child Welfare Department
2025-06-20T07:43:04+00:00
Watoto Childcare Ministries
https://cdn.greatugandajobs.com/jsjobsdata/data/employer/comp_10048/logo/watoto.png
FULL_TIME
 
Uganda
Gulu
00256
Uganda
Nonprofit, and NGO
Admin & Office
UGX
 
MONTH
2025-06-27T17:00:00+00:00
 
Uganda
8

The Records Administrator will ensure effective management of the department’s and children’s records, from creation to disposal, while maintaining compliance with relevant regulations.

Key Duties and Responsibilities

  • Compile village audits and share them with the Coordinator and WISE Administrator.
  • Create and manage children’s files, ensuring completeness in hard and soft copies.
  • Facilitate vital document acquisition in collaboration with records officers and social workers.
  • Provide child-related information to the Coordinator and partner teams as requested.
  • Resolve information management issues using software and other resources.
  • Monitor and regulate access to information for the Child Welfare Team and partners.
  • Update children’s photos and profiles on the Watoto Information System Exchange (WISE).
  • Scan and upload all children’s records/documents to WISE.
  • Update children’s statuses on WISE as advised by Social Workers or the Coordinator.
  • Ensure bio-information in WISE matches village records.
  • Maintain compliance with records and document management procedures.
  • Support team members in using the Child Welfare Records Database.
  • Respond to internal and external information inquiries.
  • Provide relevant child information and legal documents to various departments.
  • Advise staff on records management and support stakeholders in records-keeping.
  • Ensure quality assurance of children’s files, including tracking, retrieval, and preservation.
  • Assist Social Workers in updating the OVCMIS for government stakeholders.

Qualifications, Skills, and Experience

  • Bachelor’s degree in Library and Information Science, Records and Archives Management, or a related field from a recognized university.
  • At least 4 years of experience in data management for decision-making and performance improvement.
  • Proven experience in tracking records and working in cross-functional environments.
  • Experience with vulnerable children, families, and communities.
  • Knowledge of Uganda’s childcare legislation and regulations.
  • Proficiency in MS Word, Excel, and PowerPoint.
 
 
 
bachelor degree
48
JOB-6855110858fda

Vacancy title:
Records Administrator - Child Welfare Department

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]

Jobs at:
Watoto Childcare Ministries

Deadline of this Job:
Friday, June 27 2025

Duty Station:
Uganda | Gulu | Uganda

Summary
Date Posted: Friday, June 20 2025, Base Salary: Not Disclosed

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Learn more about Watoto Childcare Ministries
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JOB DETAILS:

The Records Administrator will ensure effective management of the department’s and children’s records, from creation to disposal, while maintaining compliance with relevant regulations.

Key Duties and Responsibilities

  • Compile village audits and share them with the Coordinator and WISE Administrator.
  • Create and manage children’s files, ensuring completeness in hard and soft copies.
  • Facilitate vital document acquisition in collaboration with records officers and social workers.
  • Provide child-related information to the Coordinator and partner teams as requested.
  • Resolve information management issues using software and other resources.
  • Monitor and regulate access to information for the Child Welfare Team and partners.
  • Update children’s photos and profiles on the Watoto Information System Exchange (WISE).
  • Scan and upload all children’s records/documents to WISE.
  • Update children’s statuses on WISE as advised by Social Workers or the Coordinator.
  • Ensure bio-information in WISE matches village records.
  • Maintain compliance with records and document management procedures.
  • Support team members in using the Child Welfare Records Database.
  • Respond to internal and external information inquiries.
  • Provide relevant child information and legal documents to various departments.
  • Advise staff on records management and support stakeholders in records-keeping.
  • Ensure quality assurance of children’s files, including tracking, retrieval, and preservation.
  • Assist Social Workers in updating the OVCMIS for government stakeholders.

Qualifications, Skills, and Experience

  • Bachelor’s degree in Library and Information Science, Records and Archives Management, or a related field from a recognized university.
  • At least 4 years of experience in data management for decision-making and performance improvement.
  • Proven experience in tracking records and working in cross-functional environments.
  • Experience with vulnerable children, families, and communities.
  • Knowledge of Uganda’s childcare legislation and regulations.
  • Proficiency in MS Word, Excel, and PowerPoint.

 

Work Hours: 8

Experience in Months: 48

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

  1. Send the following documents:
    • Cover Letter
    • CV
    • Academic and professional documents
    • Church/Pastor’s recommendation letter

Deadline: 27th June 2025.

Note: Only shortlisted candidates will be contacted for interviews.

 

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