Safety and Liaison Officer job at Danish Refugee Council (DRC)

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

POSITION PROFILE

To assist in managing safety and liaison activities in the Duty Station office and programme locations. This includes the compliance and adherence to DRC global Safety manual.

DUTIES & RESPONSIBILITIES

Responsibilities:

Liaison:

• Establish a network of contacts with relevant government offices, including HAC, and other government offices as needed and coordination with AM and other programme leads.
• Lead on obtaining all relevant state-level permits.
• Assist the Liaison Coordinator in Country Office to get the TA (Technical Agreement) signed at the field level before moving it to HAC – HQ.
• Assist the Liaison Coordinator in Country Office for process Residency permit, new visa request, exit and entry visa and other visa related tasks.
• Arrange for different meetings with government stakeholders as necessary.

Safety

• Assist Safety Manager/HoS with the implementation of regional safety policies, safety rules, and standard operating procedures (SOPs) related to the safe implementation of program activities.
• Track access and operations and monitoring of staff filed movements to/from duty station.
• Collect, verify, analyze, and submit timely and regular reports on issues that affect, or may affect DRC/HDP operations.
• Support/Coordinate with Safety focal points in other duty station for on various Safety functions, e.g., Staff movement, Safety assessment, deconfliction, document of incidents and analysis and reporting
• Monitor the evolving situation in DRC operations in area of responsibility in coordination with other actors as per regional, country, and program guidelines.
• Provide operational safety briefings and orientation to all new and visiting staff in area of responsibility.
• Assist in training on safety procedures, security awareness, conducting PAST in coordination with SM/HoS, access and counter-surveillance; mission planning, and fire safety (as required) for field offices staff in area of responsibility.
• Assist in the management of safety incidents and crisis, provide timely and accurate incident reports and analysis, including analysis of organizational lessons learned.
• Monitoring and supervision (as required) of security guards, watchmen, and drivers where it relates to compliance of safety measures, local safety rules, and standard operating procedures.
• Supervise the implementation of physical and asset protection protocols and regulations.
• Ensure that appropriate access controls are in place for all DRC facilities.
• Assist in regular Security Risk Assessments (SRAs), including regular review of Safety Level System (SLS) and Minimum Operating Safety Standards (MOSS) as per DRC policy in coordination with Safety Manager/HoS
• Advise and assist the procurement and issue of safety equipment.
• Track safety-related incidents and developments and provide trend/pattern analysis.

Conduct regular field site assessments and advise on mitigation measures

• Establish a network of contacts with relevant government offices, including HAC, and other government offices as needed and coordination with AM and other programme leads.
• Lead on obtaining all relevant state-level permits.
• Assist the Liaison Coordinator in Country Office to get the TA (Technical Agreement) signed at the field level before moving it to HAC – HQ.
• Assist the Liaison Coordinator in Country Office for process Residency permit, new visa request, exit and entry visa and other visa related tasks.
• Arrange for different meetings with government stakeholders as necessary.
• Assist Safety Manager/HoS with the implementation of regional safety policies, safety rules, and standard operating procedures (SOPs) related to the safe implementation of program activities.
• Track access and operations and monitoring of staff filed movements to/from duty station.
• Collect, verify, analyze, and submit timely and regular reports on issues that affect, or may affect DRC/HDP operations.
• Support/Coordinate with Safety focal points in other duty station for on various Safety functions, e.g., Staff movement, Safety assessment, deconfliction, document of incidents and analysis and reporting
• Monitor the evolving situation in DRC operations in area of responsibility in coordination with other actors as per regional, country, and program guidelines.
• Provide operational safety briefings and orientation to all new and visiting staff in area of responsibility.
• Assist in training on safety procedures, security awareness, conducting PAST in coordination with SM/HoS, access and counter-surveillance; mission planning, and fire safety (as required) for field offices staff in area of responsibility.
• Assist in the management of safety incidents and crisis, provide timely and accurate incident reports and analysis, including analysis of organizational lessons learned.
• Monitoring and supervision (as required) of security guards, watchmen, and drivers where it relates to compliance of safety measures, local safety rules, and standard operating procedures.
• Supervise the implementation of physical and asset protection protocols and regulations.
• Ensure that appropriate access controls are in place for all DRC facilities.
• Assist in regular Security Risk Assessments (SRAs), including regular review of Safety Level System (SLS) and Minimum Operating Safety Standards (MOSS) as per DRC policy in coordination with Safety Manager/HoS
• Advise and assist the procurement and issue of safety equipment.
• Track safety-related incidents and developments and provide trend/pattern analysis.
• Conduct regular field site assessments and advise on mitigation measures.
• Carry out other activities as requested by AM, and Safety Manager/HoS
• Submit daily updates as needed to line manager about safety operation status within area of responsibility.

• Fluent in both written and speaking English – highly preferable

• A university degree in a discipline related to security management, international studies, or military/police studies.
• Diploma or equal of public relations.