Ntake Bakery & Company Ltd is hiring a Assistant Imports Coordinators (2) with a strong passion for logistics coordination, import operations, regulatory compliance, and operational excellence, this is your opportunity to join one of the region’s most respected brands and make a meaningful contribution to our continued success as an Assistant Imports Coordinator.

Reporting to: Imports Coordinator

Key Responsibilities:

1. Document Management
   
   
   
   • Review, verify, and approve shipping and import documents for consignments before their arrival at designated ports (Mombasa or Entebbe), ensuring full compliance with regulations.
   
   
   • Establish and maintain a streamlined filing system for all import-related documents, promptly closing files once vessels are fully cleared and taxes are paid.
   
   
   
   


2. Consignment Coordination
   
   
   
   • Serve as the primary liaison with clearing agents in Mombasa and Kampala, tracking shipments to ensure timely clearance and dispatch of consignments.
   
   
   • Proactively identify and resolve issues or delays during the clearing process, minimizing disruptions to operations.
   
   
   
   

3. Cargo Verification
   
   
   
   • Oversee the receipt, positioning, and validation of cargo using the URA digital system (BWIMS – Bonded Warehouse Information Management System) to ensure accuracy and compliance with regulatory standards.
   
   
   • Record all cargo details accurately, promptly addressing any discrepancies.
   
   
   
   


4. Stock Management
   
   
   
   • Update and maintain accurate URA stock records for all incoming vessels and containerized shipments.
   
   
   • Regularly update stock data in the company’s system for 1m4s and 1m7s per truck, ensuring real-time inventory visibility.
   
   
   
   


5. Container Monitoring
   
   
   
   • Track container movements continuously to ensure timely arrivals at the bond.
   
   
   • Coordinate offloading operations efficiently to minimize delays and handling issues.
   
   
   
   


6. Grain Reconciliation
   
   
   
   • Reconcile grain quantities received against dispatch figures from GBHL, promptly identifying and resolving any discrepancies to maintain inventory accuracy.
   
   
   • Maintain detailed reconciliation records for auditing and reporting purposes.
   
   
   
   


7. Stock Card Preparation
   
   
   
   • Prepare and manage detailed stock cards for all consignments stored in the bond, ensuring accurate and up-to-date inventory tracking.
   
   
   • Regularly review and update stock cards to reflect current inventory levels.
   
   
   
   


8. Data Entry and Reporting
   
   
   
   • Accurately input grain truck load data and payment receipts into the company’s system.
   
   
   • Compile, analyze, and present comprehensive URA monthly reports to support operational planning and regulatory compliance.
   
   
   
   


9. Logistics Coordination
   
   
   
   • Allocate grain to transporters in a timely and efficient manner, ensuring smooth operations and adherence to delivery schedules.
   
   
   • Collaborate with logistics teams to optimize transport routes, minimizing costs and maximizing efficiency.
   
   
   
   


10. Customs Clearance

• Work closely with URA bond officers to facilitate accurate and timely customs clearance, ensuring compliance with all regulatory requirements.


• Proactively address and resolve issues during the customs clearance process to prevent delays.

Qualifications and Requirements:

1. Education:
   
   
   
   • A Bachelor’s degree in Supply Chain Management, Logistics, Business administration, or a related field.
   
   
   
   

2. Experience:
   
   
   
   • At least 3 years of experience in imports, logistics, or supply chain coordination, preferably in a manufacturing or food production environment.
   
   
   • Experience working with URA digital systems (BWIMS) and Mermidon system is highly desirable.
   
   
   • Proven experience in managing cargo clearance, stock management, and customs procedures.
   
   
   
   


3. Certifications and Training:
   
   
   
   • “MUST possess certification in EACFFPC (East African Community Freight Forwarding and Customs Procedures).”
   
   
   • Knowledge of international trade, including the management of cross-border transactions and import/export compliance.
   
   
   • Certification in Customs Clearance, Import/Export Management, or Logistics (e.g., CILT or any other relevant certification) is an added advantage.
   
   
   
   

Interested candidates are invited to submit their applications, including a detailed CV, cover letter, and academic documents compiled into a single document, by 7th February 2026. Applications can be sent via email to hr@ntakegroup.com or delivered directly to the  Ntake Bakery Head Office in Kampala.

Please Note: Only complete applications submitted by the deadline will be considered.

Equal Opportunity Employer: Ntake Bakery & Company Ltd is committed to diversity and inclusion and is an equal opportunity employer. We encourage all qualified candidates, regardless of background, to apply.

Our Slogan:

Ntake Bakery & Company Ltd: Pioneering Quality, Innovation, and Sustainability Across East Africa – “Your Family Choice.”